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PROCESS AUTOMATION.

We find the repetitive work in your week — copying between systems, chasing approvals, building the same report — and automate it with integrations that keep running unattended and tell you when something needs a person.

What business processes should you automate first?

Automate the work that runs often, follows clear rules and costs time or errors today: intake forms, approvals, notifications, reports and copying data between systems. ruxox builds each automation with retries, logging and alerts, priced as a fixed scope after a free estimate within 48 hours.

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What’s included

  • Intake & forms — Enquiries, applications and orders captured once and routed to the right person and system automatically.
  • Notifications & approvals — Alerts on email, WhatsApp, Slack or Telegram, and approval steps that chase themselves.
  • Reporting — Scheduled reports and dashboards that assemble themselves from your live data.
  • Document handoffs — Quotes, invoices, contracts and onboarding documents generated and sent from your data.
  • CRM tasks — Records created, updated and de-duplicated without manual copying.
  • API integrations — Your systems connected directly, with retries, logging and alerting built in.

How it works

Send a short brief through the contact page. Within 48 hours you get a free, no-obligation written scope: what we would do, what is excluded, the riskiest unknown and a fixed price. Nothing starts until you agree it, and the price does not move once signed off.

Pricing

Process Automation work is scoped and priced like every ruxox engagement. See straightforward pricing for the tiers, or ask for a free estimate.

FAQ

Common questions

What processes are worth automating first?

The ones that run often, follow clear rules and cost real time or errors today. If a process costs less than a few thousand pounds a year, automating it rarely pays back. Our guide to the ten processes worth automating first goes through how to choose.

Should I use Zapier or a custom automation?

Platform tools are the right answer for simple, low-volume flows. Custom automation wins when you need multi-step logic, high volume, your own data rules or an audit trail you control. We will tell you honestly which you need.

What happens when an automation breaks?

We build in retries, logging and alerts, so failures are caught and reported rather than silently losing data. A maintenance plan keeps integrations patched as the tools you connect change.

How much does process automation cost?

Every automation is scoped and priced before work starts. See our pricing page for the tiers, and the free automation ROI calculator to estimate the payback.

Which tools and systems can you connect?

Any system with an API or webhooks, plus email, WhatsApp, Slack and Telegram for alerts and approvals. Where a tool has no API, we look at exports, inbox parsing or a small custom form instead, and say which in the scope.

How do I work out whether an automation will pay back?

Multiply the hours the task takes each month by the cost of that time, add the cost of the errors it causes, and compare that with the build cost plus running cost. The free automation ROI calculator does the sums for you.

Can an automation use AI?

Yes, where a step needs judgement, such as reading an email or document and pulling out the details. We keep AI steps behind clear rules and a human approval wherever a mistake would be costly. See AI implementation for more.

Work with us

Ask about process automation

Send us a plain-English brief. You get a written scope, the riskiest part named honestly, and a fixed price within 48 hours.

Get a free estimate
/ Topics
process automationworkflow automationAPI integrationbusiness automationreporting
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